Power Jacks is a British design and manufacturing company, specialising in electro-mechanical lifting, positioning equipment.
The company are experiencing a period of growth and looking for a way of improving information management throughout the business. The finance department were processing a high volume of supplier invoices per month. The information would be keyed in manually, matched with PO’s, sent on for approval, entered into the finance package, then manually filed.
Document Data Group installed an Invoice Processing Solution. The invoices are now scanned or ‘clicked’ straight from email and key fields such as supplier name, PO number, Gross amount, Net amount and VAT number are automatically populated. The invoices enter a workflow and are sent for approval and much more quickly processed. There is no need for physical filing cabinet storage as the invoices are now stored electronically and a quick search by key field names makes the retrieval process very efficient.
“A significant saving to us”
Finance Director, Craig McGillsaid:
“As Power Jacks grows we sought out internal efficiencies in the finance department. Document Data Group’s system has saved us time and effort in the cost of processing …A significant saving to us.”