THE COMPANY
The Vittoria Group are an award-winning group of Italian restaurants and eateries throughout Edinburgh. Established in 1970, this family run business serves up some of the best Italian food in Edinburgh.
THE ISSUE
The Vittoria Group comprises of 7 restaurants processing around 5000 supplier invoices per month at a central office in Edinburgh. Processing this number of invoices alone creates a time consuming and mundane task, however on top of this, each restaurant has its own purchase ledger which means sorting the invoices for each location and processing them through the correct ledger.
A supplier query or a restaurant requesting to review a past invoice just adds to the frustration and searching through filing cabinets is no easy task. This whole process was very labour intensive and the Vittoria Group were keen to find a solution to streamline this process and free up time for more meaningful tasks.
THE SOLUTION
Document Data Group installed an Invoice Processing Solution. The invoices are scanned through the software, all key information is identified, and each invoice is automatically allocated to the correct ledger. In addition, there is no need for physical filing cabinet storage as the invoices are now stored electronically and can be retrieved by searching on key field names.
“Saves us at least a couple of hours per day”
Financial Controller Andrew Gibson said:
“Prior to using Document Data Group’s Solution, we would have to manually key invoices into our book keeping software (Sage 50), not only does the new software save us countless hours it has decreased input errors considerably. For a rough estimate I would say it saves us at least a couple of hours per day.”
